If you’re using QuickBooks for accounting but manually entering credit card and ACH payments, you’re losing valuable time and risking costly errors. Every payment requires:
Every business has unique needs. That’s why we offer multiple QuickBooks integration options—from simple payment terminals to comprehensive accounts receivable automation. All solutions work with QuickBooks Desktop, QuickBooks Online, and QuickBooks Enterprise.
| Solution | Best For | Key Features | QuickBooks Versions |
|---|---|---|---|
|
Verosa Payment Terminal |
Desktop & online users needing in-office payment processing |
Real-time posting, USB card readers, recurring billing, Level 1 PCI vault |
Desktop (2010+) & QuickBooks Online |
|
Biller Genie |
Service businesses with invoicing & AR |
Automated invoicing, email reminders, online payment portal, auto-reconciliation |
Desktop & Online |
|
Valor PayTech |
Retail & card-present transactions |
POS terminal integration, inventory sync, two-way customer sync, mobile payments |
Desktop & Online |
|
HMSPay Gateway |
E-commerce & online businesses |
Virtual terminal, recurring billing, customer vault, API integration |
Desktop & Online |
|
Dejavoo Gateway |
Multi-location businesses |
Advanced reporting, batch processing, mobile app, fraud tools |
Desktop & Online |
Create invoices in QuickBooks Desktop or QuickBooks Online as you normally would.
Invoices automatically go out via email with professionally branded letterhead and a secure “Pay Now” button.
Customers pay online 24/7 via credit card or ACH using the secure payment portal. Automated reminders sent for overdue invoices.
Once paid, the invoice automatically closes in QuickBooks in real-time with full payment details.
Already using NMI (Network Merchants Inc.) or Authorize.Net? Host Merchant Services can provision these popular payment gateways with limited QuickBooks integration capabilities.
Unlike QuickBooks Payments (Intuit), you'll use your own merchant account with wholesale interchange-plus pricing. This means you'll save 30-50% on processing fees compared to QuickBooks' built-in payment solution.
Stop waiting for batches to settle or manually importing transactions. Our integrations post payments to QuickBooks instantly—giving you up-to-the-minute financial visibility.
All solutions are Level 1 PCI DSS compliant with encrypted data storage, tokenization, and secure payment vaults. Your customer data is protected with the highest security standards.
Save 10-20 hours per week by eliminating manual data entry, payment matching, and reconciliation work. What used to take hours now happens automatically.
Process payments in-store with terminals, online with virtual terminals, on mobile devices, or through automated invoicing—all syncing seamlessly with QuickBooks.
Every merchant gets a dedicated account manager plus 24/7 technical support. We're here to help with setup, training, troubleshooting, and optimization.
Interchange-plus pricing with no hidden fees, no monthly minimums, and no early termination fees. You'll know exactly what you're paying for every transaction.
Accept credit cards, debit cards, ACH/eCheck, mobile wallets (Apple Pay, Google Pay), and more—all through a single integrated platform.
Automated invoicing and payment reminders help you get paid 15 days faster on average, dramatically improving cash flow.
Each solution may have a monthly software fee in addition to processing costs. Contact us for specific pricing based on your chosen integration and transaction volume.
| Feature | Host Merchant Services | QuickBooks Payments |
|---|---|---|
|
Processing Rates |
Interchange-plus (1.5% – 2.2% + $0.10) |
Flat rate (2.9% + $0.25) |
|
Monthly Savings |
$200 – $500+ for most SMBs |
– |
|
QuickBooks Integration |
Full real-time integration |
Native integration |
|
Merchant Account |
Your own dedicated account |
Aggregated (PayFac model) |
|
Payment Types |
Credit, debit, ACH, mobile wallets |
Credit, debit, ACH |
|
Integration Options |
5 different solutions to choose from |
One solution fits all |
|
Dedicated Support |
Personal account manager |
Phone/chat support |
|
Contract Terms |
No long-term contracts |
No contracts |
|
Monthly Fees |
Software fee + low processing rates |
No software fee, higher processing |
|
Setup Time |
7-10 business days |
1-3 business days |
|
Best For |
Businesses processing $5K+/month |
Occasional, low-volume processing |
Professional Services Accountants, lawyers, consultants, and agencies using QuickBooks for client invoicing. Ideal solution: Biller Genie for automated AR.
Healthcare & Medical Medical practices, dental offices, and healthcare providers needing HIPAA-compliant payment processing. Ideal solution: Verosa or HMSPay.
Retail & E-commerce Brick-and-mortar stores and online shops requiring POS and inventory sync. Ideal solution: Valor PayTech or HMSPay.
Construction & Contractors Builders, contractors, and tradespeople managing projects in QuickBooks. Ideal solution: Verosa for job costing integration.
Nonprofits Churches, charities, and nonprofit organizations accepting donations. Ideal solution: Biller Genie or HMSPay with recurring giving.
Property Management Landlords and property managers collecting rent and maintenance fees. Ideal solution: Biller Genie with automated recurring billing.
Manufacturing & Distribution Manufacturers and wholesalers with B2B invoicing needs. Ideal solution: Verosa or Dejavoo for high-volume processing.
Subscription Services Membership sites, SaaS companies, and subscription boxes. Ideal solution: HMSPay or Biller Genie with recurring billing.
Our solutions support QuickBooks Desktop (Pro, Premier, Enterprise, Accountant, versions 2010+), QuickBooks Online, and QuickBooks Enterprise. Verosa works with both Desktop and Online. Specific compatibility varies by integration—see each solution’s details above.
No, you’ll need to open a new merchant account through Host Merchant Services. However, this gives you access to wholesale interchange-plus pricing that’s typically 30-50% cheaper than aggregated services like QuickBooks Payments or Square.
You can be live in 24-48 hours. We offer rush and same-day approvals, then complete integration and training in 1 to 5 days based on your needs.
You can switch to our solutions and save significantly on processing fees while maintaining the same level of integration. We’ll help you transition smoothly with no disruption to your business.
No. We don’t lock merchants into long-term contracts with expensive early termination fees. We earn your business every month through great service and competitive pricing.
All major credit cards (Visa, Mastercard, American Express, Discover), debit cards, ACH/eCheck payments, and mobile wallets (Apple Pay, Google Pay, Samsung Pay). Specific options vary by solution.
Yes. All our solutions are Level 1 PCI DSS compliant—the highest security standard in the payment industry. Customer card data is encrypted and tokenized for maximum protection.
Yes. Most integrations allow you to process refunds directly through QuickBooks, which automatically updates both your merchant account and accounting records.
Every merchant gets a dedicated account manager for ongoing support plus 24/7 technical support for urgent issues. We also provide comprehensive training during setup.
Yes, if you have the appropriate merchant account setup. We can provision international merchant accounts for businesses that need to accept payments in multiple currencies.
Detailed transaction reports, settlement reports, chargeback reports, customer payment history, and reconciliation reports—all exportable to QuickBooks or CSV format.
Yes. Solutions like Verosa, Biller Genie, HMSPay, and Dejavoo all support automated recurring billing with flexible scheduling options.
