Cloud Event Manager is a free event and venue management platform that takes you from inquiry to proposal, contract, banquet event order, invoice, and payment, complemented by client portals at every stage in the process. For a dedicated payment processing partner behind deposits and final payments, connect Host Merchant Services and get processing built into the same platform.
Managing leads, events, proposals, contracts, and BEOs is completely free. This isn't a limited free version; the entire platform is free to use.
Process online payments for both card and ACH in the guest portal, set your payment frequency, and issue refunds or voids. Payment processing runs through Host Merchant Services.
Your brand and logo appear on proposals and contracts as well as on the guest portal.
All leads, proposals, contracts, BEOs, and payment records are related to an event record.
Events include size, time, date, and type (overnight events included). The system helps you manage the number of guests, booked and unbooked rooms, and sub-bookings.
Create an event with a pattern that recurs either daily or weekly and set an end date or maximum occurrences for the event series.
Capture leads and organizational contacts for every event.
Ready for your clients to view and accept. Proposals include line items, quantities, and unit prices; subtotal, tax, service charge, and gratuity; and can be exported as branded professional PDFs. A secure guest link allows clients to view the complete proposal itemization.
Contracts can be generated from accepted proposals or from event details. A final view of the contract PDF is available to you prior to sending for e-signature. Contracts can be resent to unsigned recipients and versions of signed contracts can be tracked.
Automatically generated from events, these orders can be updated as needed and distributed to both the kitchen and front-of-house staff. A finalized, clean, professional, print-ready PDF version is available.
Created via proposal line items and totals and sent securely with a pay link and status labels that maintain a consistent format.
Payments via cards and ACH, scheduled payments, and refunds and voids.
ACH payments show as pending until they actually settle — never marked paid early.
Create menus with sections and items and publish to a public catering menu marketplace; accept catering orders from potential buyers in an online cart with a checkout feature.
Create a public ticketing page to promote your events, sell tickets online, manage attendee registrations, and keep ticket sales organized from booking through event day.
Track room types, blocks of rooms held specifically for an event, and room-night pickup through to invoicing for hotel meeting and event spaces.
Clients receive secure proposals, digitally sign contracts, pay invoices, and access their event hubs all through one branded portal.
The branded portal and all generated documents are fully customized with the brand logo and brand color.
Separated into owner, general manager, sales manager, event coordinator, kitchen, and read-only.
Staff and client notifications via SMS or email along with full TCPA-compliant SMS consent capture.
Google Calendar integration along with secure ICS calendar feeds.
A per-venue record of actions that can be filtered by staff member.
Dark mode, per-venue configurations, date and time formats, and time zones. Individuals with owner permissions can configure per-venue settings.
Adjust your spaces and rooms, create your branding, and invite your team with specific permissions.
Generate a lead and formulate a complete proposal, then send it using our secure guest access link.
Using the proposal that you have confirmed, create the contract and send it for digital signature. The BEO auto-populates when the contract has been signed.
Set up Host Merchant Services processing and take deposits and final payments in the same platform.
Yes. Managing leads, events, proposals, contracts, BEOs, and invoices is completely free. Payment processing is provided by Host Merchant Services, built into the same platform.
